Compliance Analyst

Department: Compliance

FLSA Status: Exempt

Reports To: Regulatory Affairs Manager

Prepared By: Regulatory Affairs Manager

Revised Date: 07/08/2024

SUMMARY

Facilitates screening of regulated chemicals /supplies transactions in compliance to local/state/federal regulations, including documentation screening and review, regulatory data entry in customer file, licensing, data reporting to various regulatory agencies, product review and setup.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Performs analysis of regulated items report and prioritizes review of critical transactions of company products with focus on export/import compliance.
Trained in regulations of various agencies – DEA, CA DOJ, FDA, OSHA, EPA, DOT, REACH, State Regulatory Boards, etc..
Receive documentation submitted by customers, review for completeness, accuracy, and compliance with appropriate regulatory requirements as per company and department procedures.
Prepare and submit DEA/CA DOJ export/import reports as well as state precursor chemicals sales report
Review and update customer transactions based on documentation review and regulatory compliance requirements.
Interact with Customers or inside and outside Sales Representatives/ Customer Care Representatives to resolve customer documentation issues with their orders.
Consult with manager when needed to expedite order clearance process or requests that require further review.
Perform data entry of submitted documentation into ERP database, ensuring accuracy and completeness of records.
Prepare and submit EHS reports, conduct environmental/regulatory and safety assessments.
Assist with data analysis during regulatory audits.
Organize the documentation for filing and processing.
Review and update appropriate regulatory information on new or updated catalogs and sizes
Create regulatory memo, categories and holds in ERP software
Prepare and submit API NDCs submissions
Prepare product end-use letters as well as TSCA declarations for import clearance process
Product review and setup; packaging component compatibility review
Other tasks as required or as assigned by department management. This will involve some cross-training in other functions

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Excellent attention to detail
Ability to set priorities and manage several projects at once
Good verbal, interpersonal and written communication skills
Good computer skills (word processing, excel and inventory management/order data entry programs). Ability to become proficient in new software as required. Advanced skills in excel preferred

EDUCATION and/or EXPERIENCE

Bachelor's degree from four-year college or university. Related work experience in a regulatory environment and/or the chemical, drug, or medical device industries highly desirable. Chemistry knowledge and regulatory experience is highly desirable.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, spreadsheets, and governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and representatives of regulatory agencies.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to use personal computer and telephone. Ability to communicate effectively in written form, verbally, in person and on phone.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Typical routine office/administrative/warehouse environments.

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

How to apply for a position:

Download Employment Application

Download Instrument Experience Questionnaire
(If you are applying for a Chemist or Laboratory position,
please also complete and return our Instrument Experience Questionnaire.)

EMAIL: hr@spectrumchemical.com